API Integration with Cloudbeds

Integrating the Cloudbeds and Check-in Scan systems allows you to import valuable guest information into the system to avoid manual data entry.
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With this integration, you can import your properties and rooms from Cloudbeds, reservations, guest names, email addresses, and phone numbers.

Go to the Check-in Scan panel.

1) Enter your web control panel http://app.checkinscan.com

2) In the upper right corner, navigate to My Account / Integrate PMS.

3) Click on the Cloudbeds icon.

4) A notice will appear to redirect you to the Cloudbeds login

5) Once logged in, the synchronization will begin.

You will be redirected to the Check-in Scan website panel again. Please wait patiently, the redirection may take several minutes, the accounts will be synchronized.

The system will give you the option to choose which properties you want to import from Cloudbeds. If you have previously added them to Check-in Scan, you can also match them so they are connected to each other.

Once you have linked the properties, you just have to click on "Save and continue" and wait for the properties to be added.

Now you just have to click on "Finish" to end up with the process.

To conclude, you'll need to go back to the top menu under Properties - My Properties, activate the new properties, and edit any fields that remain to be completed.

On the other hand, if you need to connect Cloudbeds to Check-in Scan, follow these steps:

2. In the Cloudbeds Marketplace, search for the “Check-in Scan” app using the search bar.

3. Open the app’s details page and click on “Connect” to start the integration.

4. A pop-up window will open where Cloudbeds will show you the permissions that Check-in Scan requires (read and write access to guest data, bookings, rooms and custom fields), as shown in the attached image.

5. Review the permissions and click “Allow access”. Once this step is complete, the accounts will be connected and two-way synchronisation will be enabled.

From the Cloudbeds side: You can disconnect Check-in Scan (and any other marketplace app) by following Cloudbeds' standard app disconnection process. See the official guide here: Disconnect an app from myfrontdesk.

Disconnecting the Cloudbeds integration from Check-in Scan

To disconnect the Cloudbeds integration from within your Check-in Scan account:

Once disconnected, the sync between Check-in Scan and Cloudbeds will stop immediately. Your existing property and guest data in Check-in Scan will not be deleted, but no new reservations or guest information will be imported from Cloudbeds.

The Check-in Scan integration with Cloudbeds enables the automatic synchronisation of properties, reservations, and guest data, eliminating the need for manual data entry. This streamlines the digital check-in process, making it faster, more secure, and fully compliant with legal requirements, while enhancing the experience for both property managers and guests.

By combining Cloudbeds’ powerful property management platform with Check-in Scan’s automated guest registration capabilities, this integration delivers a complete, secure, and efficient workflow from booking through to check-in.

If you would like to learn how to get started with Check-in Scan, you can visit our Help Centre collection, where you'll find step-by-step guides on how to create your account, activate your subscription, and begin setting up your property.